Accounts Payable Administrator

United States

USA

February 13, 2024

The Accounts Payable Administrator is responsible for overseeing and managing the entire Accounts Payable process within the organization. This includes handling supplier setup and validation, maintaining accurate supplier banking information, ensuring data integrity, processing payments in a timely manner, resolving disputes related to invoicing, conducting account reconciliations, and providing crucial support during audits. This role requires a keen attention to detail, proficiency in accounting software, strong communication skills, and the ability to meet deadlines in a dynamic work environment. The AP Administrator plays a vital role in maintaining financial accuracy and compliance through effective management of accounts payable functions.

 The key responsibilities of this position are:

• Manage the end-to-end supplier setup and validation process, ensuring accuracy and compliance.
• Uphold data integrity standards to guarantee the accuracy of financial records and reports.
• Efficiently handle payment processing, ensuring timely and accurate disbursements to suppliers.Process weekly payment runs including ACH, wire, and manual checks.
• Act as a point of contact for dispute resolution, collaborating with internal and external stakeholders to address and resolve invoicing issues.
• Process high volume invoices from vendors.
• Reviews vendor invoices against purchase orders for accuracy of quantity, unit price, terms of payment, and other charges.
• Conduct account reconciliations to verify the accuracy of financial transactions.
• Assist with voids, stop payments, check re-issue and work to resolve stale-dated checks.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Provide support during audits, ensuring all relevant AP documentation is readily available and in compliance.

Qualifications

• Degree in Accounting, Finance, or a related field.
• 3-5 years of experience with full cycle A/P in an ERP system, with a strong understanding of AP processes and best practices.
• Intermediate Excel skills.Previous experience using pivot tables.
• Effective communication skills to collaborate with internal teams and external suppliers.
• Ability to work independently and meet tight deadlines in a fast-paced environment.
• Highly organized with a focus on problem solving and good time management.